Committee News Letters – How to Write a Winning News Letter
News letters are a great way to stay informed of meetings, committee meetings, and other activities within your organization. You can keep current on important issues that are occurring throughout your organization or industry. The committees in most companies make decisions every day, including those that affect the staff of the company. Being in touch with what is going on with your organization and what your colleagues are up to, gives you an edge when you are making decisions in your job.
A newsletter can be sent to anyone at any level within your company. It is sent to management, supervisors, people above you in the ladder of management, and even the public. When you write a news letter, you should include the date, the address, and the title of the letter along with your name, address, phone number, fax number, e-mail address, and the information that you would like to be included. You should also let the person know that it will be delivered in seven to ten days.
You can find news templates online that will allow you to put your signature and other details at the bottom of the page. If you are unfamiliar with using templates, you can just use your writing handbook or come up with your own. Put a line through the introduction paragraph and on to the body of the news brief so that it reads well and flows well from start to finish.
News letters can be written for many different purposes. Some are used to notify management about meetings that they need to attend, such as a staff meeting that is a high-level meeting that involves higher ups in the company. Other times they are written to notify the public about an issue of concern to the public. This could be anything from an upcoming speech by someone important, a new lawsuit, or even a new concept. Newsletters are written for many different reasons and serve many different purposes.
The best news letters are always the ones that tell something interesting about the recipient of the letter. If you do not have much information about your committee members then include something that shows that you know them and their work. Some examples could be some kind of praise that you have received for a previous job or for a recent development in their field. Tell the committee member something that you did not know before, but found out after you met them. One great way to do this is to get their email address and send them a regular notification about the meetings or upcoming events. This will show that you care about their professional future and are interested in keeping their skills sharp.
When you send out a newsletter, be sure to spell check it and write it clearly. The committee members will not have the ability to review the entire letter before they receive it in the mail and some people forget to proofread the written communication. For this reason it is always recommended that the written newsletter is checked for errors and inconsistencies in grammar and sentence structure. The reader is not going to put too much thought into receiving a newsletter that has spelling mistakes and poor grammar. They are going to delete the newsletter immediately because it does not read well.